Guide to Using a Franking Machine
If your business has purchased a franking machine, you should know how to use it properly. In your thoughts you simply need to put your mail into the machine and you will have your franked mail. This is not exactly correct because The Royal Mail has standards that every business that uses a franking machine should know and apply to the process. If you are going to use a franking machine for your business, learn from the basics below.
First of all, it is important to have a Mail Franking License. To get the license, you must first familiarize yourself and comply with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008 You also need to follow the rules in preparing your mails. It is the franking machine supplier that hands your license to you.
Then, you should set your machine. Every time you need to use your franking machine, you need to do a test print first. You should also set the machine to ?0.00. This will ensure that you machine has enough ink. Your mail can be delayed or surcharged if it has marks that cannot be read. There is a 15% charge for mail that is claimed back to correct mistakes in franked printing, so if you don’t want to pay extra, then make it right the first time.
The next thing you need to do after your machine is set up is to set the correct price, time and date before you start printing. Double check what you have set all the time. There are machine that sets this automatically but there is no harm in checking despite this.
Use labels for envelopes or packets that have different sizes, shapes, and colors so that the marks are clear and legible. If your marks are illegible, it can give you problems. These labels can be bought from franking machine suppliers or online stores. You can compare prices of companies selling franking machine labels and ink and choose the most affordable one.
A return address should be included in your envelope. You should know the latest specifications on return addresses from your franking supplier. If your return address is incorrect, then you mail can be delayed or returned to you.
Red ink should be used for franking marks and blue if you are using cleanmail products. Marks must be clear, complete and printed on the top right-hand corner of your mail.
Having a franking machine can save you on postage fees. There are many different types depending on the needs of your business. You can check out different types of franking machine online so you can choose the right one for your business.